A large EPC and infrastructure contractor · Construction & Infrastructure
One live view of cost, schedule and progress for an EPC contractor
Progress lived in site diaries and month-end spreadsheets, so overruns were discovered late and reported slowly. We built field progress capture and a single live view of cost, schedule and materials, and the surprises got smaller.
Written by Shubham Panwar
- Schedule slippage
- −19%
- Rework
- −24%
- Monthly reporting
- Days → hours
The situation
Our client delivered large EPC and infrastructure projects, the kind measured in years and thousands of activities. The problem was not effort, it was visibility. Real progress lived in site diaries, WhatsApp photos and the memory of the engineer who walked the site that morning. Cost lived in the ERP. The schedule lived in a planning tool that only the planners opened. None of it lined up until month-end, when the commercial and planning teams stitched it together by hand.
By then a slip was weeks old and a cost overrun was already committed. The contractor was managing large projects on a picture that was always a month behind the site.
What we did
We started on site, with the engineers and QS teams, understanding how progress was actually recorded and where the month-end reconciliation really hurt, before proposing any system.
- We built field progress capture the site teams would actually use, quantities and milestones logged against the WBS from a phone, offline where the signal drops, with photos and a clear audit trail.
- We integrated the systems that already held the truth, the ERP for committed and actual cost, the planning tool for the baseline, and materials and stores, so progress, cost and schedule sit against one another in a single live view.
- We surfaced the early signals, activities trending late, materials not on site for the coming sequence, rework logged against a location, so a problem shows up as it forms rather than at month-end.
Because our founders have delivered in heavy industry and complex supply chains, we built for how a project really runs on the ground, not how a scheduling tool assumes it does.
The outcome
With cost, schedule and real progress in one place, the contractor cut schedule slippage by 19 per cent and rework by 24 per cent as clashes and missing materials were caught before the crews were stood down. The month-end reporting scramble that once took several days now takes hours, and the commercial team spends its time acting on the numbers instead of assembling them.
We continue to run and extend the platform across the project portfolio.
